Annual Report to Parliament on the Administration of the Access to Information Act 2017–2018

Table of Contents

Introduction
Purpose of the Access to Information Act
Mandate of the Department of Finance Canada
Administration of the Access to Information Act

Policies, Guidelines, Procedures and Initiatives

Interpretation of the Statistical Report (Annex A)

Monitoring of Requests
Annex A - Statistical Report on the Access to Information Act


Introduction

This Annual Report to Parliament on the Administration of the Access to Information Act (the Act) within the Department of Finance Canada (the 'Department') is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2017 to March 31, 2018.

Purpose of the Access to Information Act

The Act came into force on July 1, 1983. Its purpose is to provide a right of access to information in records under the control of a government institution in accordance with the principles that such information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government. The Act is intended to complement existing procedures for access to government information; it is not intended to limit access to information that is normally available to the general public. Under the Act, Canadian citizens, permanent residents, or any person or corporation present in Canada have the right to request access to information contained in government records.

The Department recognizes that the right of access to information in records under its control and other federal government institutions is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The Department further acknowledges the importance of facilitating access to records by requiring that its employees make every reasonable effort to assist applicants.

Mandate of the Department of Finance Canada

The Department helps the Government of Canada develop and implement strong and sustainable economic, fiscal, tax, social, security, international and financial sector policies and programs. It plays an important central agency role, working with other departments to ensure that the government's agenda is carried out and that ministers are supported with high-quality analysis and advice.

The Department's responsibilities include:

  • preparing the federal Budget and the Update of Economic and Fiscal Projections;
  • preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
  • developing tax and tariff policy and legislation;
  • managing federal borrowing on financial markets;
  • designing and administering major transfers of federal funds to the provinces and territories;
  • developing financial sector policy and legislation; and
  • representing Canada in various international financial institutions and groups.

The Minister of Finance is accountable for ensuring that his responsibilities are fulfilled both within his portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

Administration of the Access to Information Act

Access to Information and Privacy Division

The Access to Information and Privacy (ATIP) Division is part of the Communications Policy Division, Consultations and Communications Branch. The ATIP Division is responsible for administering the Access to Information Act and the Privacy Act for the Department. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. Within the ATIP Division, 16 employees were dedicated on a full-time basis to the administration of the Access to Information Act and the Privacy Act along with related functions. The ATIP Division is comprised of a director, supported by two team leaders, ten ATIP analysts and three administrative assistants.

Principles on Assistance to Applicants

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Act:

"The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested."

The Department is committed to both the spirit and intent of these principles, and adheres to the Act and to the Directive on the Administration of the Access to Information Act with respect to their application when processing requests under the Act.

Educational and Training Activities

This year, the ATIP Division participated in two departmental Orientation Sessions. These are provided to employees who are new to the Department as a means to introduce them to the activities of each Branch. It provided information about the ATIP Division, the Act, and information management practices to 47 new employees.

Five other training sessions were given to 151 departmental employees within various branches of the Department. Some of the training was delivered using the Canada School of Public Service on-line ATIP training module to ensure that it is consistent with the whole of government approach. Other specific training included information sessions on the Privacy Act. This included awareness on the Guidelines for Privacy Breaches and Directive on Privacy Impact Assessment.

Ad hoc training on a variety of subjects was also provided as needed to individuals throughout the Department including to new ATIP branch contacts.  

Policies, Guidelines, Procedures and Initiatives

Interim Directive on the Administration of the Access to Information Act

On May 5, 2016 the President of the Treasury Board issued – under his authority as Minister responsible for the Access to Information Act – an Interim Directive on the Administration of the Access to Information Act (the Interim Directive).

The Interim Directive enshrines the principle of "open by default". It also directs that:

  • all fees, apart from the $5 application fee, will be waived; and
  • when feasible, requesters will receive information in the format of their choice, including open and reusable formats.

More specifically:

  • the ATIP Division no longer provides fee estimates in response to requests;
  • branch officials continue to work with the ATIP Division to identify requests that are not clear or may be wide in scope. This assists requesters in reformulating their requests where it would result in requestors receiving more accurate, complete and timely access;
  • records are provided in the format requested by the requestor, i.e. Excel, PDF, etc...as long as privacy, confidentiality and security would not be compromised;
  • branch officials have been reminded, while reviewing documents for release, to exercise discretion in a fair, reasonable and impartial manner taking into consideration of the core principle of the Access to Information Act. Government information should be available to the public, subject only to limited and specific exceptions to protect privacy, confidentiality and security.

Proactive Posting on the Web of Lists of Briefing Notes

To meet Canada's commitments under Open Government, one of the four deliverables presented to the Treasury Board of Canada Secretariat included posting the list of briefing note titles produced for the Deputy Minister, the Minister and the Parliamentary Secretary on a monthly basis starting October 3, 2016.

The ATIP Division discloses on the Department's website the same information disclosed under the monthly Access to Information Act requests (i.e. the WebCIMS number (tracking number), the date of the briefing note, to whom it was addressed and the title, in both official languages. The lists of briefing notes can be found on the Departmental web site under the "Transparency" tab. This allows requestors to obtain the lists in a timelier manner and to make their requests for specific briefing notes quicker.

Getting Ready for Bill C-58

Bill C-58, an Act to Amend the Access to Information Act and the Privacy Act, and to make consequential amendments to other Acts, was introduced in the Senate on December 7, 2017 and was at Second Reading as of March 31, 2018.

Some of the measures coming into effect upon Royal Assent which will have a significant impact on the Department include:

  • Information Commissioner's approval required to decline to act on requests that are vexatious or made in bad faith
  • Facilitating the sharing of ATIP processing services between institutions within the same Ministerial portfolio
  • Legislate proactive publication and expand coverage of the Access to Information Act to new institutions not previously covered (e.g. Ministers' offices)

Additional measures will come into effect one year after Royal Assent, include:

  • Providing the Information Commissioner with order-making power:
    • this would apply to the release of government records, time extensions, fees, access in official language requested, and format for accessibility purposes
  • Proactive publication requirements for members of Parliament and Senate

The Department is reviewing its resources and processes to determine the impacts of these changes. These changes will have an effect on all of the Department not only the ATIP Division. The Department is ensuring it has a department-wide strategy on how best to implement these changes and be ready upon implementation.

Other Activities

To ensure policy compliance and adherence to procedures for appropriate handling and preparation of responses to ATIP requests, the ATIP Division continued to update tools used by staff both in the ATIP Division and across the Department and held face-to-face meetings with new staff and contacts. Both tools and meetings were instrumental in ensuring that the Department's employees are aware of their roles and responsibilities related to access to information and privacy requests.

Delegation of Authority

The delegation of authority approved on December 1, 2015, provides the authority to approve or deny the release of departmental information requested under the Act. This is shared by the Deputy Minister, the Associate Deputy Ministers, the Assistant Deputy Ministers, General Directors, Executive Directors, Senior Director of Communications Policy, the Access to Information and Privacy Director, ATIP Team Leaders and Senior ATIP Analysts to sign off on more administrative matters. Generally, the ATIP Director approves all exemptions.

Delegation of Authority

Schedule 1 - Designation Order—Access to Information Act
Powers, duties, or functions Section Deputy Minister Associate Deputy Minister Associate Deputy Minister and G7 Deputy for Canada Senior Assistant Deputy Ministers Assistant Deputy Ministers   Chief of Audit and Head of  Evaluation General Directors Executive Directors Senior Director, Communications Policy Director, ATIP ATIP Team Leaders, Senior ATIP Analysts
Responsibility of government institutions 4(2.1) No No No No Yes Yes
Notice when access requested 7(a) No No No No Yes Yes
Giving access to record 7(b) No No No No Yes Yes
Transfer of request to another government institution 8(1) No No No No Yes Yes
Extension of time limits 9 No No No No Yes Yes
Additional fees 11(2), (3), (4), (5), (6) No No No No Yes Yes
Language of access 12(2)(b) No No No No Yes Yes
Access in an alternative format 12(3)(b) No No No No Yes Yes
Exemption - Information obtained in confidence 13 Yes Yes Yes Yes Yes No
Exemption - Federal-provincial affairs 14 Yes Yes Yes Yes Yes No
Exemption - International affairs and defence 15 Yes Yes Yes Yes Yes No
Exemption - Law enforcement and investigations 16 Yes Yes Yes Yes Yes No
Exemption - Public Servants Disclosure Protection Act 16.5 Yes Yes Yes Yes Yes No
Exemption - Safety of individuals 17 Yes Yes Yes Yes Yes No
Exemption - Economic interests of Canada 18 Yes Yes Yes Yes Yes No
Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc. 18.1 Yes Yes Yes Yes Yes No
Exemption - Personal information 19 Yes Yes Yes Yes Yes No
Exemption - Third-party information 20 Yes Yes Yes Yes Yes No
Exemption - Operations of Government 21 Yes Yes Yes Yes Yes No
Exemption - Testing procedures, tests and audits 22 Yes Yes Yes Yes Yes No
Exemption - Audit working papers and draft audit reports 22.1 Yes Yes Yes Yes Yes No
Exemption - Solicitor-client privilege 23 Yes Yes Yes Yes Yes No
Exemption - Statutory prohibitions 24 Yes Yes Yes Yes Yes No
Severability 25 Yes Yes Yes Yes Yes No
Exception - Information to be published 26 Yes Yes Yes Yes Yes No
Third-party notification 27(1), (4) No No No No Yes Yes
Third-party notification 28(1)(b), (2), (4) No No No No Yes Yes
Where the Information Commissioner recommends disclosure 29(1) No No No No Yes Yes
Advising Information Commissioner of third-party involvement 33 No No No No Yes Yes
Right to make representations 35(2)(b) Yes Yes Yes Yes Yes Yes
Access to be given to complainant 37(4) No No No No Yes Yes
Notice to third party (application to Federal Court for review) 43(1) No No No No Yes Yes
Notice to applicant (application to Federal Court by third party) 44(2) No No No No Yes Yes
Special rules for hearings 52(2)(b), (3) Yes Yes Yes Yes Yes Yes
Facilities for inspection of manuals 71(1) No No No No Yes Yes
Annual report to Parliament 72 No No No No Yes Yes
               
Access to Information Regulations                
Transfer of request 6(1) No No No No Yes Yes
Search and preparation fees 7(2) No No No No Yes Yes
Production and programming fees 7(3) No No No No Yes Yes
Providing access to record(s) 8 No No No No Yes Yes
Limitations in respect of format 8.1 Yes Yes Yes Yes Yes Yes

Information Holdings

All government institutions subject to the Access to Information Act and the Privacy Act publish an inventory of their information holdings as well as relevant details about personal information under their control. The information can assist individuals in making an access to information or personal information request, or in exercising their privacy rights.

A description of the Department's programs, activities, and information holdings, including its classes of records and personal information banks can be found in Info Source: Sources of Federal Government and Employee Information.

Some programs and activities, such as human resources and financial management, are common to most government institutions. These are known as internal services and they involve the following types of information:

Interpretation of the Statistical Report (Annex A)

Part 1 – Requests under the Access to Information Act

Number of Formal Requests

The number of formal requests received in this reporting period was 913, a 8.1% increase from 839 formal requests received the previous reporting year. The total number of requests considered was 1,152 as 239 requests remained outstanding from 2016-2017. By the end of 2017-2018, 874 requests were completed and 278 were carried forward to 2018-2019.   

Table 1 illustrates a five-year trend.

Table 1
Overview of Access to Information Act Requests
Fiscal Year New Requests Received Requests Completed Number of Pages Processed Number of Pages Released On-Time Compliance Rate
%
2017-2018 913 874 63,838 32,039 83.9%
2016-2017 839 780 96,174 43,685 83.8%
2015-2016 622 560 36,710 21,163 92.5%
2014-2015 519 482 48,699 26,051 92.1%
2013-2014 547 573 61,333 36,807 91.9%

Other Requests

In 2016-2017 the Department received 517 informal requests; this reporting year, the Department received 487 informal requests, a slight decrease of 6%. The vast majority of informal requests came from members of the media, followed by the business community and organizations.

In 2016-2017, the Department received 220 consultations from other federal government institutions and organizations on matters of interest to the Department. This reporting year, the Department received 310, a 29% increase. The total number of consultations considered was 280 as 20 remained outstanding from 2016-2017. By the end of 2017-2018, 265 consultations were completed and 15 were carried forward to 2018-2019.

Table 2 illustrates a five-year trend of the total number of received formal Access to Information Act requests, Privacy Act requests, informal requests, and consultations received from other government institutions and organizations.

Table 2
ATIP Division Overall Caseload
Fiscal Year Overall Caseload Increase/Decrease from Previous Reporting Period
2017-2018 1,662 4.1%
2016-2017 1,594 64.4%
2015-2016 969 (21.7%*)
2014-2015 990 (27.6%*)
2013-2014 1,368 36.4%
*These decreases are as a result of receiving less informal requests

Sources of Requests

The greatest change seen in 2017-2018 in sources of requests were in the number of requests received from requestors in the Business category and those choosing to decline to identify their category of requestor:

Source of Requests
  2015–2016 2016-2017 2017-2018
Media 181 284 275
Academia 17 15 15
Business 101 149 297
Organization 75 54 28
Public 100 112 132
Decline to Identify 148 225 166
 


Total 622 839 913

Part 2 – Requests Closed During the Reporting Period

2.1 Disposition of Requests

The following table indicates the disposition of the 874 requests completed during this reporting period:

Disposition 2017-2018
Disposition Number of Requests Percentage of Requests
All disclosed 61 8%
Disclosed in part 597 68%
All exempted 10 1%
All excluded 17 2%
No records exist 135 15%
Request transferred 18 2%
Request abandoned 36 4%
Total 874 100.00%

The following is a comparison of the disposition of requests completed for the last three reporting periods:

Disposition of Request Comparison
Disposition 2015-2016 2016–2017  2017-2018
All disclosed 52 60 61
Disclosed in part 336 520 597
All exempted 5 4 10
All excluded 7 34 17
No records exist 126 139 135
Request transferred 5 9 18
Request abandoned 13 14 36
Neither Confirmed or Denied 0 0 0
Completed 560 780 874

The changes in most of the categories were minimal with the exception of the increase in requests which were disclosed in part.  

Completion Time

Of the 874 requests completed this fiscal, 734 (83.9%) were closed on time, similar to 2016-2017's 83.8%. While the completion rate remained similar to that of last year's performance,  requests continue to increase and were up by 8.1%.    

The ATIP Division continued to make a number of changes to improve its efficiency, reporting and direction with:

  • Electronic approvals and consultations;
  • Targeted branch statistics showing lists of ATIP files on-time and late; and
  • Proactive release of lists of briefing notes.

Requests requiring more than six months to complete usually involved large numbers of documents that required extensive internal consultations, consultations with third parties and, often, consultations with other government institutions. Given the nature of the work done by the Department, consultations must be conducted with other federal government institutions on many of its requests and completion time is consequently impacted by the amount of time required of the other institutions to respond to those consultations.

Of the 874 requests closed during the reporting period, 358 (41%) were completed within 30 days, 388 (44%) were completed within two to four months, 76 (9%) were completed within four to six months, and 52 (6%) took more than six months to complete.

Exemptions Invoked

In 2017-2018, the Department invoked a total of 2,647 exemptions pursuant to specific sections of the Act (more than one exemption can be applied to a specific request).

These exemptions were as follows:

Exemptions Invoked
Section of the Act  Number of Times Exemptions Applied
Section 13 - Information obtained in confidence
from other governments
81
Section 14 - Federal-provincial affairs 197
Section 15 - International affairs and defence 135
Section 16 - Law enforcement and investigations 340
Section 18 - Economic interests of Canada 238
Section 19 - Personal information 124
Section 20 - Third party information 305
Section 21 - Operations of government 1,161
Section 22 - Testing procedures, tests and audits 2
Section 23 - Solicitor-client privilege 50
Section 24 - Statutory prohibitions 13
Section 26 - Information to be published 1

Exclusions Cited

The Access to Information Act does not apply to information that is already publicly available, such as government publications and material in libraries and museums. It also excludes material such as Cabinet confidences. Consistent with the Act, exclusions were invoked 776 times: 23 for information that could be found in the public domain, available for purchase or found in a library and 753 times under section 69 for confidences of the Queen's Privy Council for Canada. Because the Department is responsible for preparing the Budget and develops legislation and associated policies, it has a large number of documents classified as Cabinet confidences.

Format of Information Released

Records were provided to applicants in 658 cases, 305 of those (46%) in paper format and 353 (54%) on compact disc. No applicants asked to view the records as opposed to receiving a copy.

Complexity

Many of the requests processed by the Department in 2017-2018 involved complex issues which required the need to consult with several other government institutions and/or third parties. The number of pages in any given file is also a factor in the length of time it takes to complete a file. This year saw a number of files which contained more than 1,000 pages, with the largest comprising 3,379 pages.

Deemed Refusals

One hundred and fourty requests were closed past the statutory deadline for various reasons including increase in workload and consultations, both external and internal. In 90 instances, extensions of the statutory time limit had been claimed but the files were nonetheless late, due mainly to the volume of pages processed and the consultations both external and internal. In the remaining 50 instances, no extension of the statutory deadline was taken.

Table 3 provides the completion time for the 140 requests closed past the statutory deadline in 2017-2018.

Table 3
Requests Closed Past the Statutory Deadline
Number of Requests Completion Time After the Deadline
56 (40%) within 1 to 15 days
11 (7.8%) within 16 to 30 days
31(22.1%) within 31 to 60 days
22 (15.7%) within 61 to 120 days
9 (6.4%) within 121 to 180 days
9 (6.4%) within 181 to 365 days
2(1.4%) more than 365 days

Translations

No requests for translations were received.

Part 3 – Extensions

Subsection 9(1) of the ATI Act sets out circumstances under which the initial 30-day time limit for response may be extended. Extensions may be taken for the following reasons:

  • if the request is for a large number of records or requires a search through a large number of records, and meeting the original time limit would unreasonably interfere with the operations of the institution;
  • if consultation is necessary with other government institutions, other levels of governments; or
  • if notice is to be given to a third party (pursuant to s. 27(1)) of the pending release of commercial information of that third party.

During 2017-2018, the Department took 60 extensions under s. 9(1)(a) due to the volume of records and interference with government operations, versus 93 the previous fiscal year. Third party notifications required 95 extensions under s. 9(1)(c), up slightly from 88.

A total of 225 extensions for consultations on confidences of the Queen's Privy Council and 213 extensions for other types of consultations (438 extensions in total) were taken under s. 9(1)(b). Extensions for consultations were up from the 194 extensions taken in 2016-2017.

Part 4 – Fees

As previously noted, effective May 5, 2016 all fees, apart from the $5.00 application were waived.

During 2017-2018 a total of $4,070.00 was collected in application fees. Application fees in the amount of $300.00 were either waived or refunded in 60 cases.

Part 5 – Consultations Received from Other Institutions and Organizations

The Department received a total of 260 consultations from other government institutions and organizations this reporting year, carried over 20 from the previous fiscal year, and closed 265. 

Of the 265 consultations from other government institutions and organizations which were closed this year, the Department responded to 197 (74.3%) in 30 days or less; 53 (20%) were responded to in 31 to 60 days, 13 (4.91%) required 61 to 120 days and two (1.4%) required 121 to 365 days to complete. 

Part 6 – Completion Time of Consultations on Cabinet Confidences

The Departmental Legal Services Unit responded to 230 consultations to confirm whether documents were Cabinet confidences. All but one consultation was responded to within 60 days. This represents a 5.6% increase from 217 consultations processed the previous reporting period.  

No consultations on Cabinet confidences were forwarded to the Privy Council Office.

Part 7 – Complaints/Investigations/Audits

There were 50 complaints lodged against the Department received during the reporting period:

  • 24 complaints concerned the exemption of information;
  • 8 complaints concerned the exclusion of information under section 69 of the Act;
  • 13 complaints concerned extensions taken or delay in responding; and
  • 5 complaints were on refusal – no records existed. 

The Office of the Information Commissioner rendered 24 findings this year:

  • Nine complaints were concluded as "not well-founded";
  • Ten complaints were concluded as "well-founded, resolved without recommendation"; and
  • Five complaints were "discontinued" by the complainants.

One complaint resulted in a Section 35 notice to the Department. Section 35 notices are occasionally sent to departments from the Office of the Information Commissioner when they require formal written representations pertaining to an ongoing complaint.

None of the Information Commissioner's investigations raised any specific issues or concerns with respect to the Department's handling of these requests and no further action was required of the Department.

Part 8 – Appeals to the Federal Court of Canada

No appeals to the Federal Court were made in this reporting period.

Part 9 – Resources Related to the Access to Information Act

Administration of the Act cost the Department $1,239,191.00 this reporting year. Costs incurred in the reporting period include the salaries of ATIP staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests.

Monitoring of Requests

In addition to producing weekly and monthly statistics on branch performance across the Department, the ATIP Division continues to send  targeted branch statistics showing lists of outstanding branch actions related to ATI Act requests and consultations from other government departments. These statistics are shared on a weekly basis with senior management, branch ATIP contacts, the Deputy Minister's Office and the Minister's Office.

Annex A
Statistical Report on the Access to Information Act

Part 1 – Requests Under the Access to Information Act

1.1 Number of requests
Number of Requests
Received during reporting period 913
Outstanding from previous reporting period 239
Total 1,152
Closed during reporting period 874
Carried over to next reporting period 278
1.2 Sources of requests
Source Number of Requests
Media 275
Academia 15
Business (private sector) 297
Organization 28
Public 132
Decline to Identify 166
Total 913
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
469 17 1 0 0 0 0 487

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2 – Requests Closed During the Reporting Period

2.1 Disposition and Completion Time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 13 25 15 7 0 1 0 61
Disclosed in part 46 92 110 229 73 42 5 597
All exempted 3 3 0 4 0 0 0 10
All excluded 2 3 6 4 1 1 0 17
No records exist 53 72 7 1 1 1 0 135
Request transferred 17 0 1 0 0 0 0 18
Request abandonned 24 5 1 3 1 1 1 36
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 158 200 140 248 76 46 6 874
2.2 Exemptions
Section Number of Requests
13(1)(a) 18
13(1)(b) 14
13(1)(c) 42
13(1)(d) 4
13(1)(e) 3
14 99
14(a) 53
14(b) 45
15(1) 80
15(1) - International Affairs 52
15(1) - Defence of Canada 3
15(1) - Subversive Activities 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 13
16(1)(d) 0
16(2) 3
16(2)(a) 0
16(2)(b) 0
16(2)(c) 324
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 19
18(b) 65
18(c) 7
18(d) 140
18.1(1)(a) 5
18.1(1)(b) 1
18.1(1)(c) 1
18.1(1)(d) 0
19(1) 124
20(1)(a) 3
20(1)(b) 147
20(1)(b.1) 0
20(1)(c) 118
20(1)(d) 37
20.1 0
20.2 0
20.4 0
21(1)(a) 500
21(1)(b) 510
21(1)(c) 121
21(1)(d) 30
22 1
22.1(1) 1
23 50
24(1) 13
26 1
2.3 Exclusions
Section Number of Requests
68(a) 23
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 13
69(1)(a) 33
69(1)(b) 0
69(1)(c) 7
69(1)(d) 38
69(1)(e) 97
69(1)(f) 11
69(1)(g) re (a) 99
69(1)(g) re (b) 1
69(1)(g) re (c) 80
69(1)(g) re (d) 103
69(1)(g) re (e) 225
69(1)(g) re (f) 46
69.1(1) 0
2.4 Format of Information Released
Disposition Paper Electronic Other formats
All disclosed 35 26 0
Disclosed in part 270 327 0
Total 305 353 0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 2,139 2,139 61
Disclosed in part 54,300 29,900 597
All exempted 3,231 0 10
All excluded 279 0 17
Request abandonned 3,889 0 36
Neither confirmed nor denied 0 0 0
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
Disposition Less than 100 pages
processed
101-500 pages
processed
501-1000 pages
processed

1001-5000 pages
processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 57 848 3 783 1 508 0 0 0 0
Disclosed in part 464 9,279 117 14,869 12 3,448 4 2,304 0 0
All exempted 3 0 6 0 0 0 1 0 0 0
All excluded 17 0 0 0 0 0 0 0 0 0
Request abandonned 34 0 1 0 0 0 1 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 575 10,127 127 15,652 13 3,956 6 2,304 0 0
2.5.3 Other Complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 15 0 0 0 15
Disclosed in part 421 0 0 0 421
All exempted 8 0 0 0 8
All excluded 13 0 0 0 13
Request abandoned 7 0 0 0 7
Neither confirmed nor denied 0 0 0 0 0
Total 464 0 0 0 464

2.6 Deemed Refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past
the statutory deadline
Principal Reason
Workload External consultation Internal consultation Other
140 50 12 43 35
2.6.2 Number of Days Past Deadline
Number of days past deadline Number of requests past deadline
where no extension was taken
Number of requests past deadline
where an extension was taken
Total
1 to 15 days 27 29 56
16 to 30 days 4 7 11
31 to 60 days 8 23 31
61 to 120 days 5 17 22
121 to 180 days 3 6 9
181 to 365 days 3 6 9
More than 365 days 0 2 2
Total 50 90 140
2.7 Requests for Translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for Extensions and Disposition of Requests
Disposition of requests where
an extension was taken
9(1)(a)
Interference with operations
9(1)(b)
Consultations

9(1)(c)
Third party notice
Section 69 Other
All disclosed 3 0 8 6
Disclosed in part 46 208 193 86
All exempted 1 0 4 0
All excluded 2 10 2 0
No records exist 4 1 3 1
Request abandonned 4 6 3 2
Total 60 225 213 95
3.2 Length of Extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultations

9(1)(c)
Third party notice
Section 69 Other
30 days or less 32 3 48 14
31 to 60 days 18 2 107 60
61 to 120 days 7 216 53 19
121 to 180 days 2 3 5 2
181 to 365 days 1 1 0 0
365 days or more 0 0 0 0
Total 60 225 213 95

Part 4 – Fees

Fees
Fee Type Fee Collected
Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 814 $4,070 60 $300
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 814 $4,070 60 $300

Part 5 – Consultations Received from Other Institutions and Organizations

5.1 Consultations Received from Other Institutions and Organizations
Consultations Other Governement of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 260 11,227 10 310
Outsanding from the previous reporting period 20 2,059 1 2
Total 280 13,286 11 312
Closed during the reporting period 265 12,606 9 250
Pending at the end of the reporting period 15 680 2 62
5.2 Recommendations and Completion Time for Consultations Received from Other Governement Institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 82 35 20 2 0 0 0 139
Disclose in part 34 40 30 10 0 2 0 116
Exempt entirely 1 3 2 1 0 0 0 7
Exclude entirely 1 1 1 0 0 0 0 3
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 118 79 53 13 0 2 0 265
5.3 Recommendations and Completion Time for Consultations Received from Other Organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 2 0 0 0 0 0 0 2
Disclose in part 0 6 0 0 0 0 0 6
Exempt entirely 1 0 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 3 6 0 0 0 0 0 9

Part 6 – Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
  Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
 




Number of Days Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 43 571 7 448 0 0 0 0 0 0
16 to 30 114 1,242 7 715 0 0 0 0 0 0
31 to 60 56 699 2 184 0 0 0 0 0 0
61 to 120 1 3 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 214 2,515 16 1,347 0 0 0 0 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
 




  Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7 – Complaints and Investigations

Complaints and Investigations
Section 32 Section 35 Section 37 Total
50 1 24 75

Part 8: Court Action

Court Action
Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9 – Resources related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $1,126,523
Overtime $0
Goods and Services $112,668
  Professional services contracts $79,563
  Other $33,105
Total $1,239,191
9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 13.70
Part-time and casual employees 0.39
Regional staff 0.00
Consultants and agency personnel 0.65
Students 0.00
Total 14.74