Archived - Report on Plans and Priorities 2013–14: Supplementary tables

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Greening Government Operations

Overview 

The Greening Government Operations (GGO) supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • "RPP" refers to Reports on Plans and Priorities and represents planned/expected results.
  • "DPR" refers to Departmental Performance Reports and represents actual results.
  • "FY" refers to fiscal year.

Surplus Electronic and Electrical Equipment Target 

8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status    
Existence of implementation plan for the disposal of all
 departmentally-generated EEE.
No*  
Total number of departmental locations with EEE implementation plan
 fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year.
FY 2011–12 N/A  
FY 2012–13 N/A  
FY 2013–14 100%  

Strategies/Comments

i. Scope: The Department of Finance Canada's sole recycling facility, located at 140 O'Connor Street, Ottawa, Ontario.

ii. *Processes: Disposal of electronic and electrical equipment is currently a shared service provided by the Treasury Board of Canada Secretariat (TBS). Processes are being reviewed to ensure that all equipment is reused or recycled in a responsible manner. By 2013–14, responsibility for the disposal of electronic and electrical equipment will be reintegrated into the Department of Finance Canada, at which time the Department will have an implementation plan in place.

iii. Reporting: Reporting requirements and mechanisms will be established to evaluate the effectiveness of the implementation plan.

iv. Continuous improvement: Plans and procedures will be established to ensure that the target is met.

Printing Unit Reduction Target 

8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status    
Ratio of departmental office employees to printing units in fiscal year 2010–11,
 where building occupancy levels, security considerations and space configuration allow.
2:1  
Ratio of departmental office employees to printing units at the end of the given
 fiscal year, where building occupancy levels, security considerations and space
 configuration allow.
FY 2011–12 2:1  
FY 2012–13 8:1  
FY 2013–14 8:1  

Strategies/Comments

i. Definition: "Printing units" refer to stand-alone and networked printers as well as multi-functional devices (copiers).

ii. Scope: Fax and scanning functionalities in multi-functional units are currently not operational for security reasons. Therefore, desktop scanners and faxes are currently excluded. Print units supporting other security requirements, for example, the separate print infrastructure required to support the secure network environment, are also excluded.

iii. Number of print units: The number of units will be determined by physical inventory.

iv. Number of employees: The number of employees working in L'Esplanade Laurier will be determined in consultation with human resources specialists.

v. Processes: Printer and copier resources will be centrally managed, to reduce indiscriminate purchase of printers and to implement recommendations of the print optimization study conducted in 2011–12. Implementation of the optimized print strategy will begin in 2012–13, with full implementation targeted for the Department's move to a new building in 2013–14.

vi. Communications and continuous improvement: Plans and strategies for departmental engagement will be established to ensure that the target is met.

vii. Reporting: Reporting requirements and procedures will be established to monitor implementation.

Paper Consumption Target 

8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–2006 and 2011–2012, and applicable scope.
Performance Measure RPP DPR
Target Status    
Number of sheets of internal office paper purchased or consumed
 per office employee in the baseline year selected, as per departmental scope.
N/A*  
Cumulative reduction (or increase) in paper consumption per employee,
 expressed as a percentage, relative to baseline year selected.
FY 2011–12 N/A*  
FY 2012–13 10%  
FY 2013–14 20%  

Strategies/Comments

i. Scope: Total paper consumption will be included in the baseline count.

ii. Number of employees: The number of employees of the Department of Finance Canada will be determined in consultation with human resources specialists.

iii. *Method of determining paper baseline: The warehousing and distribution of photocopy paper is a shared service provided by the Treasury Board of Canada Secretariat (TBS). The paper inventories of the departments were not segregated for the 2010–11 and 2011–12 fiscal years. Beginning in 2012–13, paper inventories will be segregated to ensure accurate data.

iv. Processes: All paper is purchased through Public Works and Government Services Canada's (PWGSC's) Green Standing Offer for paper.

v. Communications and continuous improvement: The Department will improve employee awareness of paper reduction practices through ongoing communication, including employee information sessions and the intranet.

vi. Links: The print optimization and paper reduction targets are closely linked. For example, new print infrastructure will be defaulted to duplex printing to reduce paper usage.

vii. Reporting: Paper reduction targets are reported on annually.

Green Meetings Target 

8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status    
Presence of a green meeting guide. Yes  

Strategies/Comments

i. Scope: Meetings held within or by the Department of Finance Canada.

ii. Processes: The guide is intended to be used by meeting organizers and participants to reduce the environmental impacts of meetings held within or by the Department of Finance Canada.

iii. Reporting: Mechanisms will be established to monitor and report on the effectiveness of the green meeting initiative.

iv. Communications and engagement: A communications strategy will be established to increase awareness of green meeting practices.

Green Procurement Targets 

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.

By March 31, 2014, 70% of contracts for services and/or contracting processes will include environmental considerations.
Performance Measure RPP DPR
Target Status    
Percentage of service contracts or processes with environmental criteria relative to the total number
 of service contracts awarded.
   
Progress in the 2011–12 fiscal year. 10%  
Progress in the 2012–13 fiscal year. 30%  
Progress in the 2013–14 fiscal year. 70%  

Strategies/Comments

i. Scope: All service contracts awarded under departmental authority.

ii. Processes: Environmental criteria will be consistent with the Guideline for Green Services Procurement. Public Works and Government Services Canada's consolidated procurement instruments will be used whenever possible.

iii. Reporting: Mechanisms will be established and implemented to track and report on target progress.

iv. Communications and continuous progress: Efforts will continue to increase employee awareness.

By March 31, 2014, 90% of IT hardware purchases will continue to be environmentally preferred models.
Performance Measure RPP DPR
Target Status    
Percentage of IT hardware purchases that meet the target relative to the total IT hardware purchases.    
Progress in the 2011–12 fiscal year. 90%  
Progress in the 2012–13 fiscal year. 90%  
Progress in the 2013–14 fiscal year. 90%  

Strategies/Comments

i. Scope: Desktop and laptop computers.

ii. Processes: PWGSC's consolidated procurement instrument will be used to purchase IT hardware.

iii. Reporting: Target progress will continue to be tracked and reported on.

iv. Communications and continuous improvement: The Department of Finance Canada will continue to work proactively with departmental IT specialists to ensure that environmental considerations are included to the extent possible in all IT procurement.

By March 31, 2014, 90% of furniture purchases will continue to be environmentally preferred models.
Performance Measure RPP DPR
Target Status    
Percentage of furniture purchases meeting the target relative to the total percentage of all furniture purchases.    
Progress in the 2011–12 fiscal year. 60%  
Progress in the 2012–13 fiscal year. 90%  
Progress in the 2013–14 fiscal year. 90%  

Strategies/Comments

i. Scope: Chairs, cabinets, shelving, panels and desks.

ii. Processes: The Department of Finance Canada will use Public Works and Government Services Canada's (PWGSC's) mandatory consolidated procurement instrument whenever possible. Alternatively, the Department will establish an internal process for adding environmental considerations to office furniture acquisitions not made with PWGSC's consolidated procurement instrument.

iii. Reporting: The Department will establish process requirements to track and report on target progress.

iv. Communications and continuous improvement: The Department will continue to work proactively with departmental facilities specialists to ensure that environmental considerations are included to the extent possible in all furniture procurement.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

Training for select employees.

By March 31, 2014, 95% of functional specialists in procurement or materiel management will have green procurement training through the CSPS course C215 or in-house equivalent.
Performance Measure RPP DPR
Target Status    
Percent of functional specialists in procurement or materiel management with formal
 green procurement training relative to the total number of functional specialists of procurement or
 materiel management deemed as requiring training.
   
Progress in the 2011–12 fiscal year. 30%   
Progress in the 2012–13 fiscal year. 60%  
Progress in the 2013–14 fiscal year. 95%  

Strategies/Comments

i. Scope: All employees of the Procurement and Contracting Section of the Department of Finance Canada.

ii. Processes: Training will be done using Canada School of Public Service course C215 or an in-house alternative and an appropriate delivery method.

iii. Reporting: The Department will monitor and report on target progress to ensure that all new employees receive training.

iv. Communications and continuous improvement: The Department will maintain internal communication to ensure employee engagement.

Employee performance evaluations for managers and functional heads of procurement and materiel management.

By March 31, 2014, 50% of all identified procurement processes and controls will ensure environmental performance considerations are integrated in the procurement process.
Performance Measure RPP DPR
Target Status    
Percentage of identified procurement processes and controls with environmental performance
 considerations integrated relative to the total number of identified procurement processes and controls.
   
Progress in the 2011–12 fiscal year. 10%  
Progress in the 2012–13 fiscal year. 30%  
Progress in the 2013–14 fiscal year. 50%  

Strategies/Comments

i. Scope: The Department of Finance Canada will continue to define what procurement processes and controls will be subject to the integration of environmental performance considerations.

ii. Processes: The Department will identify any required changes to documents, obtain approvals, and implement the approved changes.

iii. Reporting: The Department will establish process requirements to track and report on target progress.

Green Procurement Reporting For Departments and Agencies Not Bound by the Federal Sustainable Development Act

Departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act must complete mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement using this section.[1]

Strategies/Comments

i. The Department of Finance Canada is bound by the Federal Sustainable Development Strategy and will meet the requirements.

Voluntary Reporting on Any Other Greening Government Operations Initiative

The Department will reuse its surplus office supplies and equipment internally by encouraging reuse within the department. Unused surplus will be donated to non-profit organizations in the NCR or disposed of in an environmentally conscious manner.
Performance Measure RPP DPR
Quantity of skids reused and sent to non-profit organizations (baseline 2010–11)    
Progress in the 2011–12 fiscal year.    
Progress in the 2012–13 fiscal year.    
Progress in the 2013–14 fiscal year.    

Strategies/Comments

i. Sources of supplies: The Department of Finance Canada will work with departmental employees, specifically the Administrative Officer community, to encourage reuse and recycling of surplus office supplies.

ii. Processes: The Department will work with the Green Citizenship Network to have volunteers triage the surplus supplies and place the items on designated shelving and/or in boxes for shipping to non-profit organizations.

iii. Donations: The Department will direct surplus to registered non-profit organizations as applicable.

iv. Reporting: The Department will establish a tracking system and a reporting mechanism.

v. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications.

By March 31, 2014, 7.5% of Finance employees will be members of the Finance Green Citizenship Network
Performance Measure RPP DPR
Percentage of employees who are members of the Finance Green Citizenship Network
 (Baseline November 2010)
   
Progress in the 2011–12 fiscal year. 6.5%  
Progress in the 2012–13 fiscal year. 7.0%  
Progress in the 2013–14 fiscal year. 7.5%  

Strategies/Comments

i. Processes: The Department of Finance Canada will work with the Green Citizenship Network to promote employee awareness of green initiatives and to encourage volunteer and advisory capacities on various files.

ii. Reporting: The Department will establish a tracking system and a reporting mechanism.

iii. Communications and continuous improvement: The Department will establish plans and strategies for departmental engagement and communications to ensure that the target is met.


Notes:

[1] Alternatively, departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act (FSDA) can follow the approach required of FSDA departments for green procurement by setting and reporting on green procurement targets as specified in the green procurement sections 8.10 and 8.11 above.

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