Annual Report to Parliament on the Administration of the Access to Information Act 2016–2017

Table of Contents

Introduction

Purpose of the Access to Information Act

Mandate of the Department of Finance Canada

Administration of the Access to Information Act

Interpretation of the Statistical Report (Annex A)

Monitoring of Requests

Annex A - Statistical Report on the Access to Information Act

Introduction

This Annual Report to Parliament on the Administration of the Access to Information Act (the Act) within the Department of Finance Canada (the ‘Department’) is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2016 to March 31, 2017.

Purpose of the Access to Information Act

The Act came into force on July 1, 1983. Its purpose is to provide a right of access to information in records under the control of a government institution in accordance with the principles that such information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government. The Act is intended to complement existing procedures for access to government information; it is not intended to limit access to information that is normally available to the general public. Under the Act, Canadian citizens, permanent residents, or any person or corporation present in Canada have the right to request access to information contained in government records.

The Department recognizes that the right of access to information in records under its control and other federal government institutions is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The Department further acknowledges the importance of facilitating access to records by requiring that its employees make every reasonable effort to assist applicants.

Mandate of the Department of Finance Canada

The Department helps the Government of Canada develop and implement strong and sustainable economic, fiscal, tax, social, security, international and financial sector policies and programs. It plays an important central agency role, working with other departments to ensure that the government's agenda is carried out and that ministers are supported with high-quality analysis and advice.

The Department’s responsibilities include:

  • preparing the federal Budget and the Update of Economic and Fiscal Projections;
  • preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
  • developing tax and tariff policy and legislation;
  • managing federal borrowing on financial markets;
  • designing and administering major transfers of federal funds to the provinces and territories;
  • developing financial sector policy and legislation; and
  • representing Canada in various international financial institutions and groups.

The Minister of Finance is accountable for ensuring that his responsibilities are fulfilled both within his portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

Administration of the Access to Information Act

Access to Information and Privacy Division

The Access to Information and Privacy (ATIP) Division is part of the Communications Policy Division, Consultations and Communications Branch. The ATIP Division is responsible for administering the Access to Information Act and the Privacy Act for the Department. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. The ATIP Division comprises a director, two team leaders, ten full-time ATIP analysts and two administrative assistants.

Principles on Assistance to Applicants

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Act:

“The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested.”

The Department is committed to both the spirit and intent of these principles, and adheres to the Act and to the Directive on the Administration of the Access to Information Act with respect to their application when processing requests under the Act.

Educational and Training Activities

This year, the ATIP Division participated in two departmental Orientation Sessions. These are provided to employees who are new to the Department as a means to introduce them to the activities of each Branch. It provided information about the ATIP Division, the Act, and information management practices to 53 new employees.

Six other training sessions were given to 76 departmental employees within various branches of the Department including exempt staff in the Minister’s Office. Some of the training was delivered using the Canada School of Public Service on-line ATIP training module to ensure that it is consistent with the whole of government approach.

Ad hoc training on a variety of subjects was also provided as needed to individuals throughout the Department including to new ATIP branch contacts.  

Policies, Guidelines, Procedures and Initiatives

Interim Directive on the Administration of the Access to Information Act

On May 5, 2016 the President of the Treasury Board issued – under his authority as Minister responsible for the Access to Information Act – an Interim Directive on the Administration of the Access to Information Act (the Interim Directive).

The Interim Directive enshrines the principle of “open by default”. It also directs that:

  • all fees, apart from the $5 application fee, will be waived; and
  • when feasible, requesters will receive information in the format of their choice, including open and reusable formats.

More specifically:

  • the ATIP Division no longer provides fee estimates in response to requests;
  • branch officials continue to work with the ATIP Division to identify requests that are not clear or may be wide in scope. This assists requesters in reformulating their requests where it would result in requestors receiving more accurate, complete and timely access;
  • records are provided in the format requested by the requestor, i.e. Excel, PDF, etc...as long as privacy, confidentiality and security would not be compromised;
  • branch officials have been reminded, while reviewing documents for release, to exercise discretion in a fair, reasonable and impartial manner taking into consideration of the core principle of the Access to Information Act. Government information should be available to the public, subject only to limited and specific exceptions to protect privacy, confidentiality and security.

Proactive Posting on the Web of Lists of Briefing Notes

To meet Canada’s commitments under Open Government, one of the four deliverables presented to the Treasury Board of Canada Secretariat included posting the list of briefing note titles produced for the Deputy Minister, the Minister and the Parliamentary Secretary on a monthly basis starting October 3, 2016.

The ATIP Division discloses on the Department’s website the same information disclosed under the monthly Access to Information Act requests (i.e. the WebCIMS number (tracking number), the date of the briefing note, to whom it was addressed and the title, in both official languages. The lists of briefing notes can be found on the Departmental web site (under the “Transparency” tab located on the Department’s main web page at http://www.fin.gc.ca/disclose-divulgation/discl_index-eng.asp).

This allows requestors to obtain the lists in a timelier manner and to make their requests for specific briefing notes quicker.

Other Activities

To ensure policy compliance and adherence to procedures for appropriate handling and preparation of responses to ATIP requests, the ATIP Division continued to update tools used by staff both in the ATIP Division and across the Department and held face-to-face meetings with new staff and contacts. Both tools and meetings were instrumental in ensuring that the Department’s employees are aware of their roles and responsibilities related to access to information and privacy requests.

Delegation of Authority

The delegation of authority approved on December 1, 2015, provides the authority to approve or deny the release of departmental information requested under the Act. This is shared by the Deputy Minister, the Associate Deputy Ministers, the Assistant Deputy Ministers, General Directors, Executive Directors, Senior Director of Communications Policy, the Access to Information and Privacy Director, ATIP Team Leaders and Senior ATIP Analysts to sign off on more administrative matters. Generally, the ATIP Director approves all exemptions.

Delegation of Authority

Schedule 1 - Designation Order—Access to Information Act
Powers, duties, or functions Section Deputy Minister Associate DM Associate DM and G7 Deputy for Canada Senior Assistant Deputy Ministers
Assistant Deputy Ministers  
Chief of Audit and Head
of  Evaluation
General Directors
Executive Directors
Senior Director, Communications Policy
Director, ATIP ATIP Team Leaders,
Senior ATIP Analyst
Responsibility of government institutions 4(2.1) No No No No Yes Yes
Notice when access requested 7(a) No No No No Yes Yes
Giving access to record 7(b) No No No No Yes Yes
Transfer of request to another government institution 8(1) No No No No Yes Yes
Extension of time limits 9 No No No No Yes Yes
Additional fees 11(2), (3), (4), (5), (6) No No No No Yes Yes
Language of access 12(2)(b) No No No No Yes Yes
Access in an alternative format 12(3)(b) No No No No Yes Yes
Exemption - Information obtained in confidence 13 Yes Yes Yes Yes Yes No
Exemption - Federal-provincial affairs 14 Yes Yes Yes Yes Yes No
Exemption - International affairs and defence 15 Yes Yes Yes Yes Yes No
Exemption - Law enforcement and investigations 16 Yes Yes Yes Yes Yes No
Exemption - Public Servants Disclosure Protection Act 16.5 Yes Yes Yes Yes Yes No
Exemption - Safety of individuals 17 Yes Yes Yes Yes Yes No
Exemption - Economic interests of Canada 18 Yes Yes Yes Yes Yes No
Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc. 18.1 Yes Yes Yes Yes Yes No
Exemption - Personal information 19 Yes Yes Yes Yes Yes No
Exemption - Third-party information 20 Yes Yes Yes Yes Yes No
Exemption - Operations of Government 21 Yes Yes Yes Yes Yes No
Exemption - Testing procedures, tests and audits 22 Yes Yes Yes Yes Yes No
Exemption - Audit working papers and draft audit reports 22.1 Yes Yes Yes Yes Yes No
Exemption - Solicitor-client privilege 23 Yes Yes Yes Yes Yes No
Exemption - Statutory prohibitions 24 Yes Yes Yes Yes Yes No
Severability 25 Yes Yes Yes Yes Yes No
Exception - Information to be published 26 Yes Yes Yes Yes Yes No
Third-party notification 27(1), (4) No No No No Yes Yes
Third-party notification 28(1)(b), (2), (4) No No No No Yes Yes
Where the Information Commissioner recommends disclosure 29(1) No No No No Yes Yes
Advising Information Commissioner of third-party involvement 33 No No No No Yes Yes
Right to make representations 35(2)(b) Yes Yes Yes Yes Yes Yes
Access to be given to complainant 37(4) No No No No Yes Yes
Notice to third party (application to Federal Court for review) 43(1) No No No No Yes Yes
Notice to applicant (application to Federal Court by third party) 44(2) No No No No Yes Yes
Special rules for hearings 52(2)(b), (3) Yes Yes Yes Yes Yes Yes
Facilities for inspection of manuals 71(1) No No No No Yes Yes
Annual report to Parliament 72 No No No No Yes Yes
Access to Information Regulations              
Transfer of request 6(1) No No No No Yes Yes
Search and preparation fees 7(2) No No No No Yes Yes
Production and programming fees 7(3) No No No No Yes Yes
Providing access to record(s) 8 No No No No Yes Yes
Limitations in respect of format 8.1 Yes Yes Yes Yes Yes Yes

Information Holdings

All government institutions subject to the Access to Information Act and the Privacy Act publish an inventory of their information holdings as well as relevant details about personal information under their control. The information can assist individuals in making an access to information or personal information request, or in exercising their privacy rights.

A description of the Department’s programs, activities, and information holdings, including its classes of records and personal information banks can be found in Info Source: Sources of Federal Government and Employee Information.
Some programs and activities, such as human resources and financial management, are common to most government institutions. These are known as internal services and they involve the following types of information:

Interpretation of the Statistical Report (Annex A)

Part 1 – Requests under the Access to Information Act

Number of Formal Requests

The number of formal requests received in this reporting period was 839, a 34.8% increase from 622 formal requests received the previous reporting year. The total number of requests considered was 1019 as 180 requests remained outstanding from 2015-2016. By the end of 2016-2017, 780 requests were completed and 239 were carried forward to 2017-2018.

Table 1 illustrates a five-year trend.

Table 1. Overview of Access to Information Act Requests
Fiscal Year New Requests Received Requests Completed Number of Pages Processed Number of Pages Released On-Time Compliance Rate
%
2016-2017 839 780 96,174 43,685 83.8%
2015-2016 622 560 36,710 21,163 92.5%
2014-2015 519 482 48,699 26,051 92.1%
2013-2014 547 573 61,333 36,807 91.9%
2012-2013 495 459 49,324 30,357 92.3%

Other Requests

In 2015-2016 the Department received 152 informal requests; this reporting year, the Department received 517 informal requests, a significant increase of 240%. The vast majority of informal requests came from members of the media, followed by the business community and members of the public.

In 2015-2016, the Department received 206 consultations from other federal government institutions and organizations on matters of interest to the Department. This reporting year, the Department received 220. The total number of consultations considered was 231 as nine remained outstanding from 2015-2016. By the end of 2016-2017, 210 consultations were completed and 21 were carried forward to 2017-2018.

Table 2 illustrates a five-year trend of the total number of received formal Access to Information Act requests, Privacy Act requests, informal requests, and consultations received from other government institutions and organizations.

Table 2. ATIP Division Overall Caseload
Fiscal Year Overall Caseload Increase/Decrease from Previous Reporting Period
2016-2017 1,594 64.4%
2015-2016 969 (21.7%*)
2014-2015 990 (27.6%*)
2013-2014 1,368 36.4%
2012-2013 1,003 36.1%
*These decreases are as a result of receiving less informal requests.

Sources of Requests

The greatest change seen in 2016-2017 in sources of requests were in the number of requests received from requestors in the Media and Business categories and those choosing to decline to identify their category of requestor:

Sources of Requests
Source 2014–2015 2015-2016 2016-2017
Media 189 181 284
Academia 8 17 15
Business 124 101 149
Organization 49 75 54
Public 85 100 112
Decline to Identify 64 148 225
Total 519 622 839

Part 2 – Requests Closed During the Reporting Period

Disposition of Requests

The following table indicates the disposition of the 780 requests completed during this reporting period:

Disposition 2016-2017
Disposition Number of Requests Percentage of Requests
All disclosed 60 7%
Disclosed in part 520 67%
All exempted 4 1%
All excluded 34 4%
No records exist 139 18%
Request transferred 9 1%
Request abandoned 14 2%
Total 780 100.00%

The following is a comparison of the disposition of requests completed for the last three reporting periods.

Disposition of Requests Comparison
Disposition 2014-2015 2015–2016 2015–2016
All disclosed 42 52 60
Disclosed in part 298 336 520
All exempted 2 5 4
All excluded 4 7 34
No records exist 117 126 139
Request transferred 6 5 9
Request abandoned 13 13 14
Neither Confirmed or Denied 0 0 0
Completed 482 560 560

The changes in most of the categories were minimal with the exception of the increase in requests which were disclosed in part.  

Completion Time

Of the 780 requests completed this fiscal, 654 (83.8%) were closed on time, a significant decrease over 2015-2016’s 92.5%.  While the completion rate declined, requests were up by 34.8% and page volume almost tripled from the previous year (161% more pages). 

There was no increase in resources or staffing within the ATIP Division. The ATIP Division continued to make a number of changes to improve its efficiency, reporting and direction with:

  1. Electronic approvals and consultations;
  2. Targeted branch statistics showing lists of ATIP files on-time and late; and
  3. Proactive release of lists of briefing notes.

Requests requiring more than six months to complete usually involved large numbers of documents that required extensive internal consultations, consultations with third parties and, often, consultations with other government institutions. Given the nature of the work done by the Department, consultations must be conducted with other federal government institutions on many of its requests and completion time is consequently impacted by the amount of time required of the other institutions to respond to those consultations.

Of the 780 requests closed during the reporting period, 335 (43%) were completed within 30 days, 298 (38%) were completed within two to four months, 103 (13%) were completed within four to six months, and 44 (6%) took more than six months to complete.

Exemptions Invoked

In 2016-2017, the Department invoked a total of 2414 exemptions pursuant to specific sections of the Act (more than one exemption can be applied to a specific request).

These exemptions were as follows:

Disposition of Requests
Section of the Act  Number of Times Exemptions Applied
Section 13 - Information obtained in confidence from other governments 83
Section 14 - Federal-provincial affairs 301
Section 15 - International affairs and defence 102
Section 16 - Law enforcement and investigations 263
Section 17 - Safety of individuals 1
Section 18 - Economic interests of Canada 233
Section 19 - Personal information 109
Section 20 - Third party information 215
Section 21 - Operations of government 1002
Section 22 - Testing procedures, tests and audits 5
Section 23 - Solicitor-client privilege 68
Section 24 - Statutory prohibitions 27
Section 26 - Information to be published 6

Exclusions Cited

The Access to Information Act does not apply to information that is already publicly available, such as government publications and material in libraries and museums. It also excludes material such as Cabinet confidences. Consistent with the Act, exclusions were invoked 571 times: 31 for information that could be found in the public domain, available for purchase or found in a library and 540 times under section 69 for confidences of the Queen's Privy Council for Canada. Because the Department is responsible for preparing the Budget and develops legislation and associated policies, it has a large number of documents classified as Cabinet confidences.

Format of Information Released

Records were provided to applicants in 580 cases, 289 of those (50%) in paper format and 291 (50%) on compact disc. No applicants asked to view the records as opposed to receiving a copy. 

Complexity

Many of the requests processed by the Department in 2016-2017 involved complex issues which required the need to consult with several other government institutions and/or third parties. The number of pages in any given file is also a factor in the length of time it takes to complete a file. This year saw a number of files which contained more than 500 pages, with the largest comprising 10,553 pages.

Deemed Refusals

One hundred and twenty-six requests were closed past the statutory deadline for various reasons including increase in workload and consultations, both external and internal. In 84 instances, extensions of the statutory time limit had been claimed but the files were nonetheless late, due mainly to the volume of pages processed and the consultations both external and internal. In the remaining 42 instances, no extension of the statutory deadline was taken.

Table 3 provides the completion time for the 126 requests closed past the statutory deadline in 2016-2017.

Table 3. Requests Closed Past the Statutory Deadline
Number of Requests Completion Time After the Deadline
47 (37.3%) within 1 to 15 days
17 (13.4%) within 16 to 30 days
15 (11.9%) within 31 to 60 days
28 (22.2%) within 61 to 120 days
9 (7.1%) within 121 to 180 days
10 (7.9%) within 181 to 365 days

Translations

No requests for translations were received.

Part 3 – Extensions

Subsection 9(1) of the ATI Act sets out circumstances under which the initial 30-day time limit for response may be extended. Extensions may be taken for the following reasons:

  • if the request is for a large number of records or requires a search through a large number of records, and meeting the original time limit would unreasonably interfere with the operations of the institution;
  • if consultation is necessary with other government institutions, other levels of governments; or
  • if notice is to be given to a third party (pursuant to s. 27(1)) of the pending release of commercial information of that third party.

During 2016-2017, the Department took 93 extensions under s. 9(1)(a) due to the volume of records and interference with government operations, versus 54 the previous fiscal year. Third party notifications required 88 extensions under s. 9(1)(c), up from 38.

A total of 194 extensions for consultations on confidences of the Queen’s Privy Council and 137 extensions for other types of consultations (331 extensions in total) were taken under s. 9(1)(b). Extensions for consultations were up from the 193 extensions taken in 2015-2016.

Part 4 – Fees

As previously noted, effective May 5, 2016 all fees, apart from the $5.00 application were waived.

During 2016-2017 a total of $6,652.00 was collected in application and search fees. Application, search and reproduction fees in the amount of $3,596.00 were either waived or refunded in 87 cases.

Part 5 – Consultations Received from Other Institutions and Organizations

The Department received a total of 220 consultations from other government institutions and organizations this reporting year, carried over 11 from the previous fiscal year, and closed 210.  The on-time response rate was 80%.

Of the 210 consultations from other government institutions and organizations which were closed this year, the Department responded to 170 (80.9%) in 30 days or less; 24 (11.4%) were responded to in 31 to 60 days, 13 (6.1%) required 61 to 120 days and three (1.4%) required 121 to 365 days to complete. 

Part 6 – Completion Time of Consultations on Cabinet Confidences

The Departmental Legal Services Unit responded to 217 consultations to confirm whether documents were Cabinet confidences. All but two consultations were responded to within 60 days. This represents a 70.8% increase from 127 consultations processed the previous reporting period.  

No consultations on Cabinet confidences were forwarded to the Privy Council Office.

Part 7 – Complaints/Investigations/Audits

There were 31 complaints lodged against the Department received during the reporting period:

  • 10 complaints concerned the exemption of information;
  • 4 complaints concerned the exclusion of information under section 69 of the Act;
  • 15 complaints concerned extensions taken or delay in responding; and
  • 2 complaints were on refusal – no records existed. 

The Office of the Information Commissioner rendered 24 findings this year:

  • 1 complaint was concluded as “not well-founded”;
  • 12 complaints were concluded as “well-founded, resolved without recommendation”; and
  • 11 complaints were “discontinued” by the complainants.

None of the Information Commissioner’s investigations raised any specific issues or concerns with respect to the Department’s handling of these requests and no further action was required of the Department.

Part 8 – Appeals to the Federal Court of Canada

No appeals to the Federal Court were made in this reporting period.

Part 9 – Resources Related to the Access to Information Act

Administration of the Act cost the Department $1,050,039.00 this reporting year. Costs incurred in the reporting period include the salaries of ATIP staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests.

Monitoring of Requests

In addition to producing weekly and monthly statistics on branch performance across the Department, the ATIP Division has developed more targeted branch statistics showing lists of outstanding branch actions related to ATI Act requests and consultations from other government departments. These statistics are shared with senior management, branch ATIP contacts, the Deputy Minister’s Office and the Minister’s Office.

Annex A - Statistical Report on the Access to Information Act

Part 1 – Requests Under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 839
Outstanding from previous reporting period 180
Total 1019
Closed during reporting period 780
Carried over to next reporting period 239
1.2 Source of Requests
Source Number of Requests
Media 284
Academia 15
Business (Private Sector) 149
Organization 54
Public 112
Decline to Identify 225
Total 839
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
482 6 25 3 1 0 0 517

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2 – Requests Closed During the Reporting Period

2.1 Disposition and Completion Time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 8 34 10 5 2 1 0 60
Disclosed in part 45 92 107 134 101 33 8 520
All exempted 0 1 2 1 0 0 0 4
All excluded 0 1 12 21 0 0 0 34
No records exist 90 44 5 0 0 0 0 139
Request transferred 9 0 0 0 0 0 0 9
Request abandonned 9 2 0 1 0 0 2 14
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 161 174 136 162 103 34 10 780
2.2 Exemptions
Section Number of Requests
13(1)(a) 25
13(1)(b) 14
13(1)(c) 38
13(1)(d) 5
13(1)(e) 1
14 118
14(a) 101
14(b) 82
15(1) 66
15(1) - International Affairs 31
15(1) - Defence of Canada 5
15(1) - Subversive Activities 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 3
16(1)(c) 6
16(1)(d) 0
16(2) 4
16(2)(a) 0
16(2)(b) 2
16(2)(c) 248
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 1
18(a) 38
18(b) 63
18(c) 2
18(d) 122
18.1(1)(a) 5
18.1(1)(b) 2
18.1(1)(c) 0
18.1(1)(d) 1
19(1) 109
20(1)(a) 6
20(1)(b) 106
20(1)(b.1) 1
20(1)(c) 71
20(1)(d) 31
20.1 0
20.2 0
20.4 0
21(1)(a) 429
21(1)(b) 442
21(1)(c) 95
21(1)(d) 36
22 5
22.1(1) 0
23 68
24(1) 27
26 6
2.3 Exclusions
Section Number of Requests
68(a) 30
68(b) 1
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 3
69(1)(a) 19
69(1)(b) 0
69(1)(c) 4
69(1)(d) 28
69(1)(e) 81
69(1)(f) 12
69(1)(g) re (a) 82
69(1)(g) re (b) 0
69(1)(g) re (c) 87
69(1)(g) re (d) 52
69(1)(g) re (e) 154
69(1)(g) re (f) 35
69.1(1) 0
2.4 Format of Information Released
Disposition Paper Electronic Other formats
All disclosed 31 29 0
Disclosed in part 258 262 0
Total 289 291 0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 1,225 1,080 60
Disclosed in part 90,542 42,170 520
All exempted 155 0 4
All excluded 1,379 0 34
Request abandonned 2,873 435 14
Neither confirmed nor denied 0 0 0
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
Disposition Less than 100 pages
processed

101-500 pages
processed

501-1000 pages
processed

1001-5000 pages
processed

More than 5000
pages processed

Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 57 811 3 269 0 0 0 0 0 0
Disclosed in part 391 6,514 92 15,016 27 10,229 7 3,070 3 7,341
All exempted 3 0 1 0 0 0 0 0 0 0
All excluded 33 0 0 0 1 0 0 0 0 0
Request abandonned 13 0 1 435 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 497 7,325 97 15,720 28 10,229 7 3070 3 7,341
2.5.3 Other Complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 11 0 0 0 11
Disclosed in part 309 0 0 0 309
All exempted 3 0 0 0 3
All excluded 33 0 0 0 33
Request abandoned 2 0 0 0 2
Neither confirmed nor denied 0 0 0 0 0
Total 358 0 0 0 358

2.6 Deemed Refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past
the statutory deadline
Principal Reason
Workload External consultation Internal consultation Other
126 36 17 32 41
2.6.2 Number of Days Past Deadline
Number of days past deadline Number of requests past deadline
where no extension was taken
Number of requests past deadline
where an extension was taken
Total
1 to 15 days 27 20 47
16 to 30 days 5 12 17
31 to 60 days 4 11 15
61 to 120 days 5 23 28
121 to 180 days 1 8 9
181 to 365 days 0 2 2
More than 365 days 0 8 8
Total 42 84 126
2.7 Requests for Translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for Extensions and Disposition of Requests
Disposition of requests where
an extension was taken
9(1)(a)
Interference with operations
9(1)(b)
Consultations

9(1)(c)
Third party notice
Section 69 Other
All disclosed 4 0 4 5
Disclosed in part 86 164 129 80
All exempted 1 0 1 1
All excluded 0 29 1 0
No records exist 0 0 0 0
Request abandonned 2 1 2 2
Total 93 194 137 88

 

3.2 Length of Extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultations

9(1)(c)
Third party notice
Section 69 Other
30 days or less 37 0 37 2
31 to 60 days 47 2 66 65
61 to 120 days 8 190 33 20
121 to 180 days 1 1 1 1
181 to 365 days 0 1 0 0
365 days or more 0 0 0 0
Total 93 194 137 88

Part 4 – Fees

Fees
Fee Type Fee Collected
Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 690 $5,108 79 $395
Search 5 $1,544 8 $3,201
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 695 $6,652 87 $3,596

Part 5 – Consultations Received from Other Institutions and Organizations

5.1 Consultations Received from Other Institutions and Organizations
Consultations Other Governement of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 204 5,259 16 1,225
Outsanding from the previous reporting period 9 966 2 65
Total 213 6,225 18 1,290
Closed during the reporting period 194 5,324 16 746
Pending at the end of the reporting period 19 901 2 544
5.2 Recommendations and Completion Time for Consultations Received from Other Governement Institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 47 19 5 1 0 0 0 72
Disclose in part 42 43 17 8 1 2 0 113
Exempt entirely 2 2 0 0 0 0 0 4
Exclude entirely 2 0 0 0 0 0 0 2
Consult other institution 0 0 0 0 0 0 0 0
Other 2 1 0 0 0 0 0 3
Total 95 65 22 9 1 2 0 194
5.3 Recommendations and Completion Time for Consultations Received from Other Organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 2 1 1 0 0 0 0 4
Disclose in part 4 2 1 4 0 0 0 11
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 1 0 0 0 0 0 0 1
Total 7 3 2 4 0 0 0 16

Part 6 – Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
  Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
 
Number of Days Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 29 235 0 0 0 0 0 0 0 0
16 to 30 112 1,315 21 839 1 0 1 31 0 0
31 to 60 43 459 5 409 1 299 2 299 0 0
61 to 120 1 42 0 0 0 0 1 395 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 185 2,051 26 1,248 2 299 4 725 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed

Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7: Complaints and Investigations

Complaints and Investigations
Section 32 Section 35 Section 37 Total
30 0 6 36

Part 8: Court Action

Court Action
Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9 – Resources related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $1,010,304
Overtime $0
Goods and Services $39,735
  Professional services contracts $0
  Other $39,735
Total $1,050,039
9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 14,50
Part-time and casual employees 0,50
Regional staff 0,00
Consultants and agency personnel 0,00
Students 0,00
Total 15,00